creative writing community, craft and inspiration
Back when I worked in information technology, a co-worker used to like to play a trick on me. He’d sneak into my cubicle when I was out and move one of the countless, neatly stacked project piles. He’d only move it about 10 degrees left or right, then watch from his own cube to see how long it would take me to notice. Invariably, I would walk in and, even before sitting down, unconsciously straighten the pile.
I have always been compulsively organized, but I’ve never resented my OCD. In fact, it’s a huge benefit for a writer. How many of us have bemoaned the challenge of keeping track of revisions? Or discovered that the really good version was the LAST version that you accidentally overwrote? Or that you’d lost an entire story when the computer crashed? Being a little obsessive about how and where you store your hard-earned work can save a lot of heartache and time.
Here are a few tips I learned from working in I.T.:
I have a folder called “Novels” in which there are several projects (most of them on hold for now). “Eurasian Nomads” is the folder where my manuscript lives. Inside that folder are folders for Draft 1, 2, 3, 4, 5 and eventually draft 762! I keep “Old Versions” in a separate sub-folder, though there are actually “Old Versions” folders inside each “Draft #” folder. “Research Materials” are stored separately – an especially vital location for anyone writing historical fiction, non-fiction, etc. Generally, I can find the location of my files for any project in a couple of clicks, but then, which file do I choose?
When I get ready for submission, I get fancy and replace “Eurasia3” with “Lindbergh_Judith_Pasture_of_Heaven_”. That way my name and book title are clearly associated with my manuscript before the reader even opens the file. But for simplicity while drafting, stick with “ProjectName_Dr##_Ch##”. Then you can find, sort and open them easily.
Note that I keep all my chapters in separate documents. NEVER put everything into one document until you’re done with the draft. What if the file got corrupted?!?!?!
Thankfully I’ve discovered the wonder of free online storage. I’m currently enamored with Dropbox.com. They give you 2GB of storage for free. More costs a small fee each month, but if you refer your friends (and yes, this will happen if you sign up using my link, PLEASE), you get 250MB of bonus space. It’s not enough to back up all your family photos, but for your valuable Word documents, it’s priceless. Your documents are secure, private and accessible from anywhere. Just beware that the initial setup MOVES your files to Dropbox. It doesn’t copy them. The paranoid author here suggests you copy/paste, so you’ll have your files on your hard drive and in your Dropbox. (Did I mention I also have a backup external hard drive?)
After all those technical tidbits, here are a couple tips for managing your work within your manuscript.
Is that a good or a bad thing ? I cannot tell. But I promise, thinking it though and creating a file system and a few extra organizational documents will make it much easier to manage your writing, especially when you’re working on a big, unwieldy project like a novel.
OK, I hope you’ll all pipe up with more suggestions. As with writing, there’s no right way, only what works. So feel free to comment and share your wisdom.